What should a property inspection report include?
A good property inspection report should answer three questions: when was the home inspected, what was the condition of each item and what evidence supports the record? Loose photos may contain information but are difficult to compare without a room, date and caption. RoomLedger creates reports by property and inspection type, with dates, rooms, condition notes, photos, measurements, meter readings, keys and signatures.
Core report sections
Record the inspection type, such as move-in, move-out or an inspection during the tenancy. The date and property name distinguish the current report from earlier records. Each room should have wide context photos, close photos and specific notes. “A mark on the wall” is less useful than “a long scratch left of the outlet beside the door”.
Meter readings and key counts are easy to forget but easy to compare. Photograph the meter face, record the type and describe keys, remotes or access cards. RoomLedger allows two people to sign on one phone. A signature shows that people viewed a record; it does not turn every statement into a legal conclusion. Give everyone a chance to read and correct errors first.
RoomLedger can list a SHA-256 fingerprint for photos. It helps check whether an image changed after export, but does not prove that a description is true or predict how a dispute will be resolved.
Check before sharing
Confirm the address, date, inspection type, context photos for every room, follow-up notes, meter and key figures, and that both parties reviewed the content before signing. Open the PDF, original photos and ZIP after export. Keep a copy where you control it and share only with the intended people. If the report concerns a deposit, repair or dispute, retain the lease and related messages alongside it.
RoomLedger creates a structured record; the contract and local law determine rights, duties and how evidence is considered. See RoomLedger.
Note: This is not legal advice. RoomLedger does not guarantee that a report is binding or accepted by every landlord, authority or court.