What belongs on a move-in and move-out checklist?
A useful move-in and move-out checklist creates two comparable records of the same home. It should capture what was observed, when it was observed and which evidence supports it. RoomLedger can organize rooms, photos, notes and exports, but a checklist does not replace the lease, an inspection agreement or legal advice.
Record the property and each room
Start with the address, unit or room name, inspection date, people present and a clear status such as unchecked, acceptable or needs follow-up. Cover walls, floors, ceilings, doors, windows, kitchens, bathrooms, balconies, fixtures and existing damage. Take a wide photo for context and close photos for marks, cracks, stains or missing parts. Keep the same room order and camera angles for the final inspection.
Include equipment, meters and access items
List appliances, furniture, serial numbers, condition, switches and controls. Record water, electricity, heating or other meter readings with the date and a readable photo. Count keys, remotes, access cards and mailbox keys. Mark an item as not tested when it could not be checked; do not turn an assumption into a condition report.
Keep a history during the tenancy
When damage is reported, add the date, description, photos, response, repair and before-and-after evidence. Do not overwrite the move-in record. A timeline makes it easier to distinguish an existing issue from a later report and keeps inventory changes visible.
Close the move-out record carefully
Use the same rooms and item names, then record final condition, meter readings, keys, equipment and cleaning or repair follow-ups. Export the PDF, CSV or ZIP, open each file and check that images, dates and permissions are correct before sharing. Keep the original photos and messages with the report.
Note: A checklist records observations; it does not decide deposit liability or replace contractual, legal or insurance advice.