What Should a Property Condition Report for a Deposit Include?
A deposit often raises the question of what condition the property and its contents were in at return. Loose photos are hard to compare without dates, rooms, descriptions, and a move-in reference. RoomLedger can organise evidence, but the contract and local law determine notice periods and deposit rules.
Create a move-in baseline
Record the property, rooms, date, and participants. Take wide and close photos of walls, floors, ceilings, doors, kitchen, bathroom, appliances, and existing damage. Add meter readings, keys, inventory, and reported issues. Captions should describe what is visible rather than assign blame.
Track changes during the tenancy
When damage occurs, report it under the agreement and record the date, photo, location, response, and repair. If an appliance or lock changes, add the new item and keep the old history. A timeline shows what happened and how it was handled.
Compare at move-out
Use similar angles where possible and check inventory, keys, remotes, meters, and agreed cleaning. Compare with the baseline and record open questions. Do not delete move-in photos to make the final package look consistent.
Build the RoomLedger report
Add photos, captions, inventory, and timeline items, then export PDF, CSV, or ZIP as needed. View RoomLedger. Open the files, keep originals, and share through the agreed channel. Protect addresses, signatures, and other people’s data.
Note: RoomLedger does not provide a legal conclusion about a deposit or repair responsibility.