How to record meter readings at move-in and move-out
A meter reading is a small part of a handover record, but it is easy to dispute without a photo and date. A number without context does not show which meter it belongs to, when it was read or which usage period it covers.
Before taking a photo
Identify the electricity, water, gas or other meter. Use enough light, clean the lens and avoid reflections. If the meter is in a cabinet or unsafe area, do not force access. Safety is more important than completing a field.
What a useful photo shows
Include the display and enough of the device or surrounding label to identify it. Add a close-up if digits are small, while keeping a context image. Record date and time, and note which row or register was read when there are several. Ask the manager or provider about the unit instead of guessing.
Record move-in and move-out together
Create a meter-reading item in the move-in record, then photograph the same meter at move-out and compare. The difference can support a usage check, but charges still depend on the provider, tariff and local process. RoomLedger combines photos, notes and inspection dates inside the same property so the evidence is easier to revisit.
If the reading is unclear, do not invent a number. Write “not readable”, retake the photo or ask the responsible person to confirm it. Export the meter evidence with the report, alongside rooms, keys and signatures. See RoomLedger.
Note: RoomLedger records information; it does not replace an official meter, provider bill or utilities advice.