Meter and Key Handover Checklist
Meter readings and key counts are small details that can affect billing and what was actually handed over. “Everything was delivered” may mean different things months later. A useful checklist records the reading, unit, date, meter photo, access-item type and status so both sides can compare the same baseline.
Record meters in context
Identify the property, whether the meter is for electricity or water, and its code or location when available. Take a readable photo, record the unit and date, and follow the supplier’s instructions when there are decimals or several number rows. Do not infer consumption from one image; consumption needs two readings and the applicable calculation rule.
If the display cannot be read, write “not readable” and alert the responsible person. Keep enough context to identify the meter, while masking unrelated information in a shared copy. At move-out, use the same code or location for comparison.
List access items
Separate front-door, room, mailbox, storage and gate keys, garage remotes, access cards, spares and accessories. Count each item, describe differences and record condition. If a lock or remote was not tested, write “not checked” instead of claiming it works. At return, mark returned, missing, damaged or replaced. If locks changed, add date and reason.
Link the record in RoomLedger
RoomLedger can hold a property, handover report, photos, inventory and notes. Start with RoomLedger, create clear item types and link each image to the handover date. Export PDF for reading, CSV for filtering and ZIP for originals when needed. Open the files before sending and preserve an unedited copy.
Readings and access lists document a condition; they do not decide who pays, how a deposit is handled or what access rights apply. A report from an app is not automatically legally binding. Follow the lease and ask a professional when there is a dispute.
Note: RoomLedger organizes handover evidence but does not replace a lease or legal advice about meters, locks or deposits.